Project/Program Analyst

Description

Under the general supervision of the Associate Director of Strategic Initiatives, Incumbent will support the planning, execution, and ongoing management of new and existing programming designed primarily to serve undergraduate UCLA populations, as well as some external, non-UC populations. Specific duties include supporting initiatives focused on time-to-degree, improving student preparedness for post-graduation life, helping undeclared students successfully identify and pursue their majors, assisting transfer students in their transition to UCLA, managing self-supporting degree programs with summer components, and other responsibilities as assigned. Incumbent is expected to provide support throughout the lifecycle of all assigned project/program efforts from initiation, research, and preparation stages, through to execution, ex post facto review & evaluation, and ultimately future-forward, long-term planning. Additionally, Incumbent will be required to review and monitor enrollment and market trends for summer offerings and suggest possible programming ideas and recommendations for improvement as needed, build relationships with key stakeholders, and serve as a liaison with other campus and external units as assigned. Responsibilities require project management skills, attention to detail, experience with data analysis and reporting, working independently and collegially with various academic departments, units, and other campus communities, and a willingness to serve a diverse population of students, as well as faculty/staff.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
4:30 pm

Qualifications for Position

14
Records

Qualifications

Required/Preferred

1. Quality-driven, customer-oriented work approach in all situations including those that are stressful and demanding; excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, administrators, students, and external agencies of various socio-economic, ethnic, and cultural backgrounds

Required

2. Proven ability to take initiative, work independently but collaboratively, and to follow through on assignments with minimal direction; ability to prioritize assignments in a way that accurately reflects their relative importance when faced with heavy workloads, competing deadlines, changing priorities, and frequent interruptions and to manage projects effectively to meet goals, identifying and coordinating the resources required for project completion

Required

3. Skill in working with a high level of detail in policy, procedures, and records, and ability to analyze data, evaluate procedures, study and report results and implications, and recommend course of action

Required

4. Skill in recognizing problems, assessing situations, and developing effective solutions

Required

5. Excellent verbal and written communication skills to obtain, relate, and explain complex information clearly, concisely, accurately, and diplomatically, as well as to enforce policy and procedures, in both formal and informal settings

Required

6. Ability to deal with sensitive and confidential matters and documents using discretion

Required

7. Demonstrated ability to successfully organize, plan, and execute small- and large-scale projects and events

Required

8. Exceptional interpersonal skills to represent UCLA Summer Sessions and interact effectively with various constituencies, including third-party organizations, off-site vendors, and local/other community participants & partners

Required

9. General knowledge of University regulations, procedures, the layout of the campus, the structure and function of University offices and departments, and their organizational relationships

Preferred

10. Ability to comprehend and use Summer Sessions systems, as well as

University systems for summer registration and enrollment related activities

Required

11. Knowledge of generally accepted counseling methods and intake techniques, and skill in employing them with sensitivity to assist various summer populations in making summer registration and enrollment related decisions.

Required

12. Ability to work evenings, weekends, and flexible schedules as required

Required

13. Ability to lift approximately 20 lbs. to move tables and chairs, to access materials in high or low places, to move carts, boxes, etc.

Required

14. Bachelor's degree and one year or more of relevant experience in higher education or other relevant field, or equivalent combination of education and professional experience

Required

Additional Posting Information

Bargaining Unit:
99-Policy Covered

Application Deadline:
06-11-2023

External Posting Date: